Sale of Corporal Goods

There is a procedure which must be followed when a Parish is planning  parish projects or are purchasing and selling property with a value in excess of $12,000.

 It is very important that the Parish follows these procedures in order to ensure a quick and efficient approval from the Bishop who depending on the amount of alienation or expenditure may have to consult or get consent from both the Diocesan Finance Council and the College of Consultors.

 Set out below are procedures which each Parish must follow on a step by step basis.

 Step 1

It will be necessary to achieve consensus within the parish community before any detailed planning for a significant project or asset sale or purchase commences.   That consensus needs to be established initially by the parish priest, with the members of the Parish Finance Committee and the Parish Pastoral Council. All should be in agreement before the proposal is shared with the wider parish community. Agreement should be permanently recorded in the Minutes of each group.

 Step 2

On agreement of the project  between the parish priest, the Parish Finance Committee and the Parish Council, parishioners should be informed by way of outline and given the opportunity to express their views. This can be done by way of a circular letter, parish bulletin or via a widely publicised open meeting. An opportunity should be allowed for parishioners to ask questions and care taken to give clear, factual answers.

 Step 3

The parish priest is required to apply for the permission of the Bishop to approve capital expenditure or sale of property with a value in excess of $12,000 by furnishing him with:

a)         A full description  of the project or asset being considered for sale or purchase. This may also include the sketch             plan, site plan and a summary of parish attitude to the proposal.

 

b)         Written reasons for the expenditure/sale and all factors bearing on that decision.

 

c)         A copy of a written professional valuation of the asset, which is considered for sale or purchase or a quotation for            the capital works.

 

d)         A complete summary of firm prices for acceptance.

 

e)         Written evidence that the Parish Finance Committee has been consulted eg a copy of the approved Minutes.

 

f)          The written consent of the parish priest to the project or sale/purchase.

 

g)         Full details of how the project or purchase is to be funded.


 If the value of the purchase or sale is over $20,000, the Bishop will refer the proposal to the Diocesan Finance Council and the College of Consultors for their consideration.  Projects involving over $200,000 require the consent of both of these bodies.

 Step 4

The next stage will require a more detailed planning, such as obtaining working drawings.  No application to local bodies for planning consent may be made without written approval from the Bishop.

 Step 5

When the Bishop has approved the working drawings, and is satisfied that the appropriate funding is in place, he is in a position to allow the project to proceed to the next stage.  Normally, this will consist in the calling of tenders for the project. This approval must be given in writing by the Bishop. No tender is to be accepted and no contract is to be entered into unless approved in writing by the Bishop. As details of the tendering process will differ for each project, these will be provided by the Financial Administrator.

 

CONTACT DETAILS

Diocesan General Manager
Chanel Centre
51 Grey Street
PO Box 4353, Hamilton East.
Tel:  07 856 6980
Fax: 07 859 7035
 

 Vicar for Administration

Rev. Leonard Danvers
St Peter’s Parish
21 Anzac St,
PO Box 106, Cambridge  3450
Ph:  07 827 5557
Fax:07 827 5552


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